A guide to copyright and citation

A useful guide to copyright permissions and how to credit materials from NIVAL’s collections.

When you visit NIVAL, you are permitted to take your own reference photos (without flash) for personal research. If you are an NCAD student or staff member, it is important to note that we do not allow original collection materials to be photocopied.

If you would like to include images as part of your thesis, artwork, exhibition, publication or other public-facing work, please let NIVAL staff know during your appointment (or email nivalinfo@ncad.ie) and we will work with you to provide high-resolution scans where possible. NIVAL provides public access to materials in our collections but does not hold the copyright. All collections are subject to copyright permissions and it is the researcher’s responsibility to seek permission for these reproductions from the copyright-holder.

NIVAL prioritises that artists’ work in our collections should be viewed as they envisaged – this means that we do not provide reproductions where the image will be distorted or modified beyond the artist’s intention.

All provided copies must be destroyed by the applicant after the agreed use. Storing, duplicating and/or sharing of the provided copy via email, cloud storage or any other means constitutes a misuse.

Citation

Copies should always be credited with details of the author, title, publisher, institution and any other relevant information. NIVAL follows the Harvard style guide for citation.

Special collection material

Item title or description, year if known. Photograph by First name Surname. Collection title, National Irish Visual Arts Library (NIVAL), NCAD, Dublin.

e.g. Garden gnomes at Nora Ita’s decorated cottage, 2002. Photograph by Peter Haining. HIBERNIA collection, National Irish Visual Arts Library (NIVAL), NCAD, Dublin.

Item of ephemera (invite, press release, unpublished catalogue or brochure, etc.)

Author (Surname, Initial), year of publication. Title or other description. Collection name, date accessed. National Irish Visual Arts Library (NIVAL), NCAD, Dublin.

e.g. Rubicon Gallery, 2002. Invitation to John Graham exhibition. Artist & Designer Files, accessed 12 June 2009. National Irish Visual Arts Library (NIVAL), NCAD, Dublin.

Newspaper article (if retrieved from NIVAL file)

Author (Surname, Initial), year of publication. Title of article. Title of newspaper, day and month. Collection (or file) name, date accessed. National Irish Visual Arts Library (NIVAL), NCAD, Dublin.

e.g. Fallon, B., 1987. A bad year for Irish sculpture. The Irish Times, 16 March. Irish Sculpture general file, accessed 12 June 2009. National Irish Visual Arts Library (NIVAL), NCAD, Dublin.

Book

Author (Surname, Initial), year of publication. Title, edition (if not the first). Place of publication: Publisher.

e.g. Jarman, N., 1997. Material Conflicts. Oxford: Berg.

Contribution in a book

Contributing author (Surname, Initial), year of publication. Title of contribution. [Followed by] In: Surname, Initial [of author or editor of publication, followed by], ed. [or eds., if relevant]. Title of book. Place of publication: publisher, page number(s).

e.g. McGonagle, D., 2006. Myths and mind-sets, or how can we be real? In Wyndham, A. Higgins, ed. Re-imagining Ireland. Charlottesville, VA: University of Virginia Press, 112-22.

Article in a journal

Author (Surname, Initial), year of publication. Title of article. Title of journal, volume number and (part number), page numbers.

e.g. Kelly, N.A., 1999. Displaying national identity in museum collections. Irish Studies Review, 14 (2), 102-111.